Spanish - Letter to Parents/Guardians: 2022-2023 Enrollment and School Health Requirements
Enrollment in a school is done by the parent/guardian after it has been determined which school the child will attend (school locations and assignments). For additional assistance in learning which school a child will attend, please contact the Department of Pupil Personnel at 241-3500.
School registration for the coming year is held during the second semester of each school year and during the summer, prior to the opening of school. Parents who miss the registration dates and parents relocating within the District or from outside the District are urged to register their children at their school as soon as possible before the first day of classes.
In order to enroll the child, the parent and child go to the school the child will attend and bring with them the following items:
PROOF OF RESIDENCY
Proof of residency in Oldham County is required. Parent/Guardian should bring a utility bill (LG&E, KU, Louisville Water or Oldham County Water) or a rental agreement, if applicable. You may also be asked to provide a Residency Affidavit Form. Driver’s licenses are not acceptable to prove residency.
WE CANNOT ACCEPT ELECTRONIC COPIES AND ALL COPIES MUST BE MADE PRIOR TO REGISTRATION.
BIRTH CERTIFICATE
Kentucky law requires a certified copy of the student’s birth certificate upon enrollment. The school must view the original copy received from the state and make a photocopy for the student’s file. Hospital and billfold size birth certificates are not acceptable.
CUSTODY
It is the parent/guardian responsibility to keep the school informed of changes in custody by providing the office with current and complete legal documents each year. These legal documents must be on file in the school office prior to the first day of school.
IMMUNIZATION CERTIFICATE
(KRS 158.035) each student must have a current Kentucky Immunization Certificate on file in the school office at ALL times. The school will keep the original form.
*SPECIFIC IMMUNIZATION REQUIREMENTS FOR KINDERGARTEN AND 6TH GRADE ENTRY* PLEASE SEE SCHOOL OFFICE FOR INFORMATION
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In-State enrollees will be required to provide proof of a current Kentucky Immunization Certificate upon enrollment.
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Out-of-State enrollees: May be required to provide their out of state immunization document to the Oldham County Health Department for transfer PRIOR to enrollment. Depending on your child’s current immunization documents, we may be able to accept the certificate as is. If a Kentucky Certificate is necessary, the Oldham County Health Department will provide the parent/guardian with an Immunization Transfer Receipt which is then provided to the school to complete enrollment. OCHD is located at:
Oldham County Health Department
1786 Commerce Parkway
La Grange, KY
Phone: 502-222-3516
Parents/Guardians are encouraged to keep copies of all medical documents. Medical documents are responsibility of the parent/guardian and should not be transported by students.
SCHOOL PHYSICAL EXAMINATION
(704 KAR 4:020) A Kentucky Preventative Health Care Examination is required for ALL enrolling students. This physical examination must be completed on a Kentucky Preventative Health Care Examination Form (below).
This examination will be required UPON ENROLLMENT for a child’s initial entry into Kentucky public school (K- Grade 12) and/or when entering into sixth (6th) grade within a period of twelve (12) months prior to the first day of school. This form must include a medical history, growth and development, general appearance, physical assessment, and recommendations to the school regarding health problems that may require special attention in the classroom or physical education activities. The school will keep the original form. Out-of-state enrollees have thirty (30) to complete this requirement.
FORM: Kentucky Preventative Health Care Exam Form
Parents/Guardians are encouraged to keep copies of all medical documents. Medical documents are responsibility of the parent/guardian and should not be transported by students.
Annual Sports Physical
Required annually for students participating in middle/high school athletics. The KHSAA sports physical exam does not replace the required “Kentucky Preventative Physical Exam” required for sixth grade entry. Contact your school’s Athletic Director regarding requirements for each school level.
EYE EXAMINATION
(KRS 156.160.8) Proof of a vision examination by an optometrist or ophthalmologist completed on the Kentucky Eye Examination Form for School Entry (below). This evidence shall be submitted to the school no later than January 1of the first year that a three (3), four (4), five (5), or six (6) year old child is enrolled in public school, public preschool, or Head Start Program. The school will keep the original form.
DENTAL EXAMINATION
(KRS 156.160(i)) Requires proof of a dental screening or examination by a dentist, dental hygienist, physician, health department registered nurse with KIDS Smiles Training, advanced registered nurse practitioner, or physician assistant completed on the Kentucky Dental Screening/Examination Form for School Entry (below). This evidence shall be presented to the school no later than January 1 of the first year that a five (5) or six (6) year old is enrolled in public school.
FORM: KY Dental Exam Form
FREE AND REDUCED PRICE SCHOOL MEALS INFORMATION
Children from families whose income is at or below certain established levels are eligible for free or reduced-price meals. Families may apply for this benefit at any time during the school year. All decisions on free and reduced-price meals are made according to annually updated federal guidelines.